5 Tips for Finding best Off-Site Document Storage and Shredding
Whenever there’s a need to shred documents, you’re trying to handle the issues as simple as possible. It doesn’t matter if you’re just following the law, trying to make up space in your office, or trying to preserve the environment. Shredding must be done from time to time.
Bigger companies need to do it on regular levels because of the higher workflow. In whichever category you fall in, shredding is a must. See some insight info about shredding companies here.
If you’re not sure how to find a great company that will handle this issue, we’re here to help. In this article, we’re going to share 5 tips with you about finding the best off-site company and one that will also provide document storage until the time for file destroying comes. Read on and find out everything about this process.
1. Search on the internet
Unlike before, when businesses got new clients by word of mouth, today, the internet helps with this. Quadrillions of gigabytes of information are available for everyone to see. You should be another person who will use the internet to find the service you’re looking for.
Any search engine will help you find a company for shredding and off-site storage. Just type in these words and you’ll see millions of results. Of course, not all of these are companies, but there will certainly be dozens of results in the area that you can choose from.
Aside from the other information, you’ll be able to see where they are located on the map. Google maps, for example, give you a precise location with a complete address. This helps you understand how far a certain business is located.
Working with a company that’s close to you is always a better idea. From holding meetings to getting a document you need urgently – working with a close-to-your-location partner is always better than storing docs in another state.
2. Ask for license
Shredding documents is often done because of the law. The law says that no company is allowed to store and keep the personal data of its clients. When you’re done working with a certain client, you must destroy the information you have about them.
Also, sensitive materials are often part of this work. Documents that must not fall into the hands of the competitive businesses are going for shredding outside of the offices. The company that’s going to destroy them must guarantee that they’ll do exactly that and no one will see what was on those docs.
If a certain firm has no license for destroying, then you can’t trust them. On the other hand, if they are fully licensed and professional, you can hold them responsible in case something unwanted happens. Chances for something like this are not huge, but it’s better to be prepared than sorry, right?
3. Read some reviews
Destroying paper is easy, but keeping it intact for a long time is a serious challenge. Imagine having an entire room with files that need to be stored somewhere. You have no place for them so you hire professional storage firms and they lose some of your stuff.
You’re certainly going to sue them, but the damage is done and your business will suffer. That’s why you must choose only the best. You need a company that can prove they are worth working with, and that they have a fully functional document storage system that you can trust.
You won’t be able to find out about this until you start working with them. The only thing you can do is to read what other people before you experienced with a certain client. Reading about how other clients handled this issue before you can be very beneficial for making up your mind and making the right decision.
See which company around you has the highest ranking, and find out if their clients were satisfied. Read the comments and find out if someone has problems that you can’t go over. Search until you find the perfect match for you and your needs.
4. See if they have their own transport
Most people think that paper is lightweight because they see one document as so lightweight that it can’t even be measured. This is so misleading. One cluster of paper can be transported, but having 1000 of them will give you a really hard time.
Unless you’re working in the transport field and you have men and vehicles for this, you’re probably not equipped to transport the documents from your place to the site where they are going to be stored or destroyed.
That’s why it’s best to search for a company that will provide their own transport. If they have no such option, you’ll need to look for professional movers which is another task for you and more waste of money for a project you didn’t like in the first place. Learn on the following link about international document transport: https://www.nibusinessinfo.co.uk/content/international-transport-documentation
5. Check out pricing
When it comes to conducting tasks that simply must be done, no one cares about the money. However, this is not an ordinary job. Some firms charge by document, and just a cent difference in thousands of files can make a significant change in how much you’re going to pay.
That’s why you mustn’t let this slip. Pay attention to how much they’ll ask and if you don’t like what you hear, feel free to bargain or look for someone else to do the same for a better price. It’s cool to ask if someone can match the competition’s offer and if they can’t then why working with them.
Who would know that there are so many issues when you’re choosing an off-site shredding and storing company, right? This isn’t even the full list. There are more issues, but these 5 are the main ones that you must know about. If you follow the rules above, be sure that you’ll find a perfect company for you.